Remain abreast of current policy and procedures in order to keep good standing as a registered student group
Contact List
- General Student Group Questions?
- Finance Questions?
- Specific Questions about a Group Event?
Maintain Your Registered & Recognized Student Groups Status:
- Send one representative to the Registration Meeting in March – April
- Head Officer must complete Lead Academy before the end of the fall semester
- Submit Annual Registration Form via Spartan Connect by the deadline given in the registration meeting
- Maintain accurate roster including officers/leadership positions on Spartan Connect
- Complete End of Year Survey during the annual registration period
Student Group Finances
- Student groups can have two finance accounts on campus: Student Group Fundraising Account and SGA Allocations Account. The balance of each can be checked on Spartan Connect
- To use student group finances, a purchase request form must be submitted
- For more information on SGA Allocations, click here
- There are multiple University funding sources available for student groups: Student Government Association, Graduate Student Association, Office of Intercultural Engagement
- Additional sources include fundraising events, membership dues, and donations from companies and local businesses
Budgeting Tips
- Your student group budget is imperative to smooth group management. In addition, budgeting skills are great to include on your resume!
- Click here for an example budget spreadsheet
- Plan ahead for expenses. Consider setting up meeting time with your officers/executive board specifically to discuss the group’s semester budget
- Make sure you understand all policies and procedures outlined in the Student Group Manual
- For additional information, see Where’s the Money? Lead Academy module via Canvas
- Always ask for help! Reach out to your Event Consultant or CAP’s Business Management Team if you have any questions
Updating Group Leadership
- Groups who change leadership in the middle of the academic year (Head Officer, Advisor, and/or Treasurer) must complete the Leadership Change form via Spartan Connect
- Click here to access form
- All new Head Officers must complete Lead Academy, even if the previous head officer has already completed it
Additional Information
- Keep group’s Spartan Connect page up to date at all times. Spartan Connect is the first stop for prospective members
- How often are you communicating with general body members? Create a communication schedule to check in on a consistent basis
- Meetings are important for student groups. Schedule all general body and executive board meetings (at least six weeks in advance) and share the dates out
- Create both short-term and long-term goals for the group. This will provide the group with a clear path and direction
If you have access or accommodation concerns, please contact x45800. Since these accommodations take time, please contact us as soon as possible to ensure proper arrangements.