Current Student Group Resources

Remain abreast of current policy and procedures in order to keep good standing as a registered student group

---

Contact List

• General Student Group Questions?
  • Kynnith Francis-Vaughan, kjfranc2@uncg.edu
• Finance Questions?
  • Corey Potts, cepotts@uncg.edu
  • or Chris White, zcwhite@uncg.edu
• Specific Questions about a Group Event?
  • Event Consultants:
  • A-N: Kynnith Francis-Vaughan, kjfranc2@uncg.edu
  • O-Z + Media Groups: Meredith Atchison, m_atchis@uncg.edu
  • CPC and MGC Chapters: Ashley Jones, a_jones6@uncg.edu
  • Greek-lettered Organizations (non-social): Curtis Tarver, cwtarver@uncg.edu
  • IFC and NPHC Chapters: Tiff McMillian, tfmcmill@uncg.edu

Maintain Your Registered & Recognized Student Groups Status:

• Send one representative to the Registration Meeting in March – April
• Head Officer must complete Lead Academy before the end of the fall semester
• Submit Annual Registration Form via Spartan Connect by the deadline given in the registration meeting
• Maintain accurate roster including officers/leadership positions on Spartan Connect
• Complete End of Year Survey during the annual registration period

Student Group Finances

• Student groups can have two finance accounts on campus: Student Group Fundraising Account and SGA Allocations Account. The balance of each can be checked on Spartan Connect
• To use student group finances, a purchase request form must be submitted
• For more information on SGA Allocations, click here
• There are multiple University funding sources available for student groups: Student Government Association, Graduate Student Association, Office of Intercultural Engagement
• Additional sources include fundraising events, membership dues, and donations from companies and local businesses

Budgeting Tips

• Your student group budget is imperative to smooth group management. In addition, budgeting skills are great to include on your resume!
  • Click here for an example budget spreadsheet
• Plan ahead for expenses. Consider setting up meeting time with your officers/executive board specifically to discuss the group’s semester budget
• Make sure you understand all policies and procedures outlined in the Student Group Manual
• For additional information, see Where’s the Money? Lead Academy module via Canvas
• Always ask for help! Reach out to your Event Consultant or CAP’s Business Management Team if you have any questions

Updating Group Leadership

• Groups who change leadership in the middle of the academic year (Head Officer, Advisor, and/or Treasurer) must complete the Leadership Change form via Spartan Connect
  • Click here to access form
• All new Head Officers must complete Lead Academy, even if the previous head officer has already completed it

Additional Information

• Keep group’s Spartan Connect page up to date at all times. Spartan Connect is the first stop for prospective members
• How often are you communicating with general body members? Create a communication schedule to check in on a consistent basis
• Meetings are important for student groups. Schedule all general body and executive board meetings (at least six weeks in advance) and share the dates out
• Create both short-term and long-term goals for the group. This will provide the group with a clear path and direction