FSL Task Force Updates

Fall 2018 Fraternity & Sorority Life Task Force Updates

Academic Concerns

Academic Reporting:

The Office of Campus Activities and Programs (CAP) has conducted a review of the academic requirements for joining a fraternity or sorority. A new policy has been written requiring students seeking to join a social-greek letter organization at UNCG to have a 2.50 collegiate GPA with at least 12 college credits. A members of the CAP staff will review a submission made by a potential new member to verify the GPA and credit requirement.

  • Outcome: Requiring potential new members to provide academic information to join a fraternity or sorority will encourage chapters to seek out potential new members with a greater sense of academic responsibility and may increase the community-wide GPA.

Academic Expectation:

The GPA requirement to join a fraternity or sorority will increase in Spring 2019 to 2.55 and will continue to increase each semester until it reaches 2.70. Additionally, any chapter that falls below that requirement would be subject to a three-tiered recovery program where if a chapter fails to make the GPA requirement for three straight semesters, they will be suspended.

  • Outcome: Chapter GPA’s will improve with chapters seeking potential new members that match the University criteria.

New Member Academic Waiver:

Starting in Fall 2018, all potential new members will complete a form on Spartan Connect affirming they are waving their FERPA rights to permit CAP to collect and provide academic information to chapter officers, advisors, and headquarters staff members. Additional information collected through the form is parent/guardian contact information, photo release waiver, and acknowledgement of the UNCG Statement on Hazing.

  • Outcome: Agreement to these university policies ensures that students are aware of who will have access to their academic information as well as knowing and understanding the University’s position and response to hazing or other high-risk behavior.

Dedicated Study Space:

The task force recommended a dedicated space, available each evening Sunday through Thursday, in which members of the FSL community could study individually  or collaboratively in adjacent spaces. This recommendation is not yet funded, as there are costs associated with securing a dedicated space, paying monitors, and providing technology to swipe in and log hours.

  • Outcome: A space dedicated to fraternity and sorority academic excellence helps create a culture that supports such, and ensures members of the community have a location in which to study.

Chapter Configuration

NPHC and MGC Recruitment:

This past spring, CAP contracted the Harbor Institute to work primarily with our NPHC and MGC chapters to discuss their own limitations and opportunities to create a continuous conversation around recruitment of new members. This workshop inspired our students to begin a dialogue focusing on how each chapter can support one another in recruitment and programming.

  • Outcome: NPHC and MGC group will continue to build their organizations both in numbers and abilities. An increased number of quality members provides chapters with increased flexibility in programming and leadership.

Roster Submission Policy:

Chapters will be responsible for submitting rosters to CAP three (3) times during the semester. These rosters will be submitted at the end of week 1, week 8, and week 15 of the semester through an roster template provided by CAP. Additionally, chapters will be required to submit a new roster within 72 hours of any change that occurs on the roster (member added, member dropped, or a change in officer positions). CAP staff will then update Spartan Connect rosters to reflect the change that has occurred.

  • Outcome: Chapters, national office staff, and CAP staff will have a clear understanding of who is in each organization. Having accurate chapter rosters allows CAP to create listservs, run accurate grade reports, and provide information to council officers.

Fraternity and Sorority Life Scorecard:

At the end of spring 2018, chapter information was collected to provide students, parents, faculty, staff, and national offices with information regarding UNCG Fraternity and Sorority system activity for the semester.  Information collected included; chapter size, new members added, members removed, community service hours, philanthropy dollars raised, chapter semester GPA, chapter cumulative GPA, new member class GPA, and any conduct cases from the last five (5) years.

  • Outcome: Potential new members, advisors, and national office staff will have a better understanding of the involvement of chapters on a semesterly basis. Chapters will be motivated to continue market themselves or make significant changes within their organization to improve their standing.

Community Relations

Revised Fraternity and Sorority Life Website:

Our UNCG Fraternity and Sorority Life website is being overhauled, providing more information to the community. The new format for the website will also help chapters collect the information they need as well as have a resource center where forms, links, and documents can be downloaded.

  • Outcome: Providing a more structured resource center for students, advisors, and headquarters staff will create consistency and transparency in terms of expectation and the values of the UNCG Fraternity and Sorority Life community. Additionally, parents and prospective new members will know and understand the University’s membership requirements prior to joining.

Governance & Leadership

Council-Wide Officer Retreat:

Starting in the fall semester, councils officers will participate in a joint council retreat where they will learn skills that will help them create positive experience within their councils. Additionally, council officers will be provided with time to work with other councils to create partnerships for the 2018-19 academic year. Some of the topics planned are; accountability, ethical decision-making, and council breakout sessions.

  • Outcome: Council officers will have a better understanding of their role and will conduct program planning prior to the start of the year. This opportunity will also allow for partnerships and support from across the councils, developing a positive relationships.

Fraternal Leadership Institute 2018:

FLI has historically occurred in the spring semester. However, moving to a deferred recruitment model will move FLI to the fall semester. Because many chapter officers have already attended FLI in the spring, the curriculum will reflect new content that will be broader to allow chapter officers who are seeking a new role during the next election cycle to learn new information and prepare for new opportunities.   

  • Outcome: Continuing to provide information to the fraternity and sorority life leadership will enhance their understanding of their role and how they can create change within their chapter and community. Chapter officers will be able to articulate how they plan to improve their organization through the sessions they attended.

Advisors Academy:

In an effort to enhance chapter advisors knowledge, skills, and abilities, our office is looking to develop an Advisors Academy that will occur at the end of this year. Advisors will be provided with information they may have not received during their headquarters training such as: working with struggling chapters, discussing high-risk behavior, recruiting advisory board members, officier transitions, and coaching vs. mentoring.

  • Outcome: Providing more information and support for chapters advisors will empower them to take a more involved role within the chapter. Additionally, providing support for chapter advisors will build a stronger connection between advisors and the University staff working with fraternities and sororities.

Hazing

Hazing.uncg.edu:

The development of a hazing education website has been underway for several months. This website will be linked to the UNCG Campus Activities and Programs website and will provide information to visitors regarding the University’s policies and procedures to address hazing. In addition to fraternity and sorority life, other affinity groups are included on this website such as: club sports, non-Greek student organizations, athletics, and music and performing arts.

  • Outcome: Student, parents, faculty, and staff will have a better understanding of the many forms of hazing as well as the University’s stance on stopping hazing.

 



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